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Poster Presentations

Conference Schedule:

The full conference schedule can be viewed HERE. Additional information regarding your posters will be shared at a later time.

We will be collecting your posters through OpenWater. You can begin your submission process HERE. You can log in by going to My Account and using your SSR Log in to access the abstracts.  Please use the Login with SSR button. If you are not an SSR Member you will need to create an account. If you have any trouble logging in, please contact meetings@ssr.org. Please note the deadline to submit information is Friday, December 10, 2021. **REVISED DATE**

This is for presenters whose abstracts have been selected for poster presentation in a poster session. Poster will be both virtual and in person.  All poster presentors, in person and virtual, are required to upload thier poster and recording. 

Consent Form:

Please fill out this consent form by November 15.

In-Person Presenters

Poster sessions will be held at the St. Louis Union Station Hotel: Midway. Poster numbers will be indicated on the poster boards, and two posters will be positioned on each side of the poster boards.

All posters will be on display the entire meeting and will be presented at the following times:

  • Poster Session A: Thursday, December 16th @ 8:00-10:00 AM
  • Poster Session B: Friday, December 17th @ 8:00-10:00 AM
  • Poster Session C: Saturday, December 18th @ 8:00-10:00 AM

You are required to present during the session time indicated in your presentation notification.  All posters must be mounted by Wednesday, December 15th between noon and 6:00PM, and must remain in place through 10:00AM on Saturday, December 18th.  When pinning posters on boards, please do not rearrange the poster numbers.  If you need assistance fitting your poster on the board, please visit the registration desk for help. Please remove your posters at the conclusion of Poster Session C. Posters still in place by 11:00AM on Saturday will be discarded. Poster Presentations whose abstracts have also been selected for a 2-minute Poster Flash Talk Presentation must also prepare a poster for their assigned regular poster session.

 Poster Sizes & Presentation Tips:

Poster must be no larger than 44 inches high by 44 inches wide (111.76 centimeters by 111.76 centimeters). Posters may be mounted either with push pins or Velcro. Push pins will be provided in the poster session room.

Posters should include the title of the abstract and the name(s) and affiliation(s) of the author(s). Illustrations and tables may be similar to those used in making slides, but with bolder, heavier fonts. They should be readable from distances of 4 feet or more. Use color judiciously to add emphasis. Keep illustrative material simple. Please use large type for all text. When feasible, use graphs to demonstrate qualitative relationships and tables for presenting precise numerical values. Photographs should be on matte, not glossy, paper. Brief "Introduction" and “Conclusions” sections are helpful.

Virtual Poster Upload For In Person & Remote Presenters

To avoid the potential for technology failures during the sessions and keep the meeting running smoothly, we are asking that all poster presenters, in person and remote, upload their posters.

Upload Guidelines:

  • When you login to your SSR account, you will be prompted for additional information for your application. Follow the prompts to upload your poster.
  • Poster should be submitted as a single page PDF.
  • File size should not exceed 50 MB for uploads.
  •  Each presentation should be 5-10 minutes long.
  • COPYRIGHT: Please be aware of copyright issues when developing your slides. All speakers are individually responsible for any copyright violations.

**Upload Deadline: Please upload your poster by Friday, December 10**

The conference platform uses Zoom. Therefore, you will need to record your session in an MP4 format. 

  1. Download Zoom (free at www.zoom.us

  1. Complete your presentation and have it open on your desktop. 

  1. From the Home tab in Zoom, click Start with video. A meeting window will open. 

  1. Click Join Audio by Computer. 

  1. When you are ready, hit Share Screen to show your Power Point, Prezi or other presentation materials. You should still see yourself in a corner on your screen - we HIGHLY recommend that you continue to have your webcam open so that you are shown talking during your presentation. This will help the audience connect with you as the speaker. 

  1. When you are ready, click the Record button and begin to present. You can choose to Record on this Computer or Record to Cloud. You can advance your PPT using the arrows, mouse or space bar. To exit the full screen view, hit the Escape button. 

  1. Click End Meeting when finished. 

  1. If you selected Record on this Computer, a pop-up window will appear for instructions on how to save your video. 

  1. If you selected Record to Cloud, the video will automatically save once you end the meeting and you will receive an email telling you when your file has been downloaded. You will need to follow the directions in the email to access your saved file. 

  1. Additional information will follow with the link for submission of your video (.mp4 file). 

  1. File size should not exceed 1 GB, upto 1080p 

Zoom Resources: 

Remote Presentation Tips and Tricks

Camera/Background Best Practices

  • Set up your webcam at eye-height. Look at the camera while you are talking and not the screen.
  • Make sure your face is centered and some of your shoulders are showing.
  • Be mindful of the background. Bookcases, art or plain walls tend to look best as backgrounds. Avoid sitting in front of logos/branded items.
  • If you plan to utilize printed notes, they should be placed as close to the computer camera as possible to ensure you can still maintain eye contact with attendees.

Lighting Best Practices

  • Make sure there is plenty of light in the room.
  • The image can appear grainy if there is not enough light in the room
  • Do not put the light behind, above, or below you to avoid shadows in the face.
  • A light with a lampshade in front of you and behind your webcam\
  • Sit facing towards a light or window
  •  Avoid being in front of windows.

Audio Best Practices

  • Use the best quality mic you have
  • Earphones with the microphone attached tends to produce the clearest audio.
  • Recommend using a computer headset and not a webcam microphone
  • Ensure you can not hear appliances/background noise; turn off anything that makes loud noises in the room

Wardrobe Best Practices

Do wear:

  •  What you would wear to present at a face-to-face meeting
  • Neutral colors (grey, beige, blue, or brown is better than black)
  • Avoid wearing the same color as the background behind you

Don’t wear:

  • White shirts
  • Tight checks or busy patterns such as herringbone, pinstripes, etc.
  • Excessive or noisy jewelry

PowerPoint Guidelines

  • Please use bulleted points, brief phrases and not full sentences or paragraphs. A slide with limited words, generally no more than 50 words per slide.
  • Use light colored backgrounds (i.e. white, light grey, light blue) and dark colored fonts (i.e. black, dark blue, dark red).
  • When using charts and pictures; make sure they are legible to all attendees.
  • Use a 16:9 Presentation format (widescreen).

 

Launch Chat