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Invited Speaker Guidelines


Conference Schedule:
The full conference schedule can be viewed HERE. Additional information regarding your session will be shared at a later time.

We will be collecting your headshot, bio and abstracts through OpenWater. You can begin your submission process HERE. You can log in by going to My Account and using your SSR Log in to access the abstracts.  Please use the Login with SSR button. If you are not an SSR Member you will need to create an account. If you have any trouble logging in, please contact meetings@ssr.org. Please note the deadline to submit information is November 15, 2021. Click on the abstracts drop down to begin the process.

Duration of Talks:
Invited Focus Session Talk: Presentations are 30 minutes in length, including 5 minutes for questions. The published schedule will be strictly followed; If your presentation exceeds the limit, the time for questions will be shortened accordingly.  Please plan and then rehearse your presentation to ensure that you will stay within these time limits. 

SSR Award Talks: Please refer to your award letter for duration of your talk. 

Uploads:
Please upload the below by November 15 to OpenWater.

  • Abstract
  • Your professional bio
  • Your headshot (high resolution photo (300 dpi) in .jpg format)
  • Pre-recorded presentation for all presenters, in person and remote
In-Person And Pre-Recorded Presenters

In Person Presenters

Slide Presentation Guidelines

  • COPYRIGHT: Please be aware of copyright issues when developing your slides. All speakers are individually responsible for any copyright violations.
  •  SLIDE SIZE: Please set your slide size to Widescreen/On-Screen Show (16:9). In PowerPoint 2010, go to Design, select Page Setup, and then choose On-screen Show (16:9) from the dropdown menu for “Slides sized for.” In PowerPoint 2013 and higher, go to Design, select Slide Size, and then choose Widescreen (16:9)
  • FONTS: A presentation created on a computer that uses one set of fonts may not look the same on another computer that has different fonts. To avoid this problem, embed the fonts in the presentation. Please check your version of PowerPoint for instructions on embedding fonts. If you are still unsure if your presentation will appear as you intend when it is projected, choose only fonts that are easily substituted by any program or format, such as Helvetica, Arial, or Times Roman. You can embed any TrueType font that comes with Windows 7.
  • File size should not exceed 500 MB for uploads.

Pre-recording your presentation:
To avoid the potential for technology failures during the sessions and keep the meeting running smoothly, we are asking that all speakers pre-record their talks. Please follow directions listed in the Pre-Recorded Presenters instructions below. 

Materials for Attendees:
Handouts can be your PowerPoint presentation or other documents that support the presentation.

Consent Form:
Please fill out this consent form by November 15

Additional information

Room Set-Up:

  • SSR will provide a laptop which will be located at the podium.
  • You will advance your slides from the lectern and will be able to see them on the Screen and on the monitor.
  •  Each room is set up with a podium microphone.
  • Please bring your presentation on a flash drive for back-up. 
  • Audiovisual technicians will be available throughout the meeting space should you have any questions or issues regarding the equipment in the room. Staff will also be present to help you.

Pre-Recorded Presenters

Pre-Recording Your Session:
We have created a comprehensive document with important technical requirements and best practices as well as step-by-step recording instructions to ensure your presentation goes off without a hitch!

**Pre-Recording Deadline: Please upload your session recording by November 15**

The conference platform uses Zoom. Therefore, you will need to record your session in an MP4 format.

  1.  Download Zoom (free at www.zoom.us)
  2.  Complete your presentation and have it open on your desktop.
  3. From the Home tab in Zoom, click Start with video. A meeting window will open.
  4. Click Join Audio by Computer.
  5. When you are ready, hit Share Screen to show your Power Point, Prezi or other presentation materials. You should still see yourself in a corner on your screen - we HIGHLY recommend that you continue to have your webcam open so that you are shown talking during your presentation. This will help the audience connect with you as the speaker.
  6. When you are ready, click the Record button and begin to present. You can choose to Record on this Computer or Record to Cloud. You can advance your PPT using the arrows, mouse or space bar. To exit the full screen view, hit the Escape button.
  7. Click End Meeting when finished.
  8.  If you selected Record on this Computer, a pop-up window will appear for instructions on how to save your video.
  9.  If you selected Record to Cloud, the video will automatically save once you end the meeting and you will receive an email telling you when your file has been downloaded. You will need to follow the directions in the email to access your saved file.
  10. Additional information will follow with the link for submission of your video (.mp4 file).
  11. File size should not exceed 1 GB, upto 1080p

 Zoom Resources:

 Presentation Tips:

  • Each screen should have a single, clear purpose, tell a unified story, and be understood readily. Each should have a simple, uncluttered format and be free of nonessential information.
  • To ensure legibility of all figures viewed from the back of a large room, the height of the smallest figure should be no less than 5% of the height of the projected image. Another good rule is that the projected image should be legible when viewed from a distance of 10.5 times its width. Use modern bold type and double spacing. Use a dark-colored background and light-colored type. Avoid using red and green together, as those with red-green color-blindness cannot distinguish between the two. Do not use three-dimensional bar charts unless three-dimensional information is being presented.
  • As a gauge, the best 10- to 12-minute talks use an average of six to seven screens. Use duplicate screens or hyperlinks if an image is referred to more than once. Timed rehearsals are strongly recommended.
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