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Flash Talks

Conference Schedule:
The full conference schedule can be viewed HERE. Additional information regarding your flash talks will be shared at a later time.

We will be collecting your flash talk through OpenWater. You can begin your submission process HERE. You can log in by going to My Account and using your SSR Log in to access the abstracts.  Please use the Login with SSR button. If you are not an SSR Member you will need to create an account. If you have any trouble logging in, please contact meetings@ssr.org. Please note the deadline to submit information is Friday, December 10, 2021. *Revised deadline

This is for presenters whose abstracts have been selected for flash talks. Flash talks will only be virtual and will be visible in the online gallery.

Consent Form:
Please fill out this consent form by November 15

Uploading Your Recording:

  • When you login to your SSR account, you will be prompted for additional information for your application. Follow the prompts to upload your poster.
  • Poster should be submitted as a single page PDF.
  • File size should not exceed 50 MB for uploads.
  • COPYRIGHT: Please be aware of copyright issues when developing your slides. All speakers are individually responsible for any copyright violations.

Guidelines:

  1. Flash Talks are limited to 2 minutes.
  2. A maximum of two PowerPoint slides are permitted.
  3. One slide must list the title, authors, affiliations, and abstract number in a 24 or larger font size.
  4. DO NOT MAKE A SLIDE WITH YOUR ENTIRE POSTER ON IT!
  5. Please do not use slide transitions, animations, or "movement" of any type nor any sound or video.

The Goal: Create Interest in Your Poster
The goal is not to present your entire poster (see rule #3 above).

The goal is to provide a brief background to your research that highlights its objectives and significance and introduces the methods you have used. (Tip: name the species you study if it’s not in your abstract title.)

You will be addressing an audience informed about the importance of research in reproductive biology, but do not try to deliver a highly technical presentation. Do not present a compilation of data from the poster, rather inform the audience of what they will learn when they view your poster and what you find fascinating about your area of research. This will help attract delegates with common interests and/or overlapping expertise to your poster.

Pre-Recording Your Session:
To avoid the potential for technology failures during the sessions and keep the meeting running smoothly, we are asking that all speakers pre-record their talks. We have created a comprehensive document with important technical requirements and best practices as well as step-by-step recording instructions to ensure your presentation goes off without a hitch!

**Pre-Recording Deadline: Please upload your session recording by Friday, December 10**

The conference platform uses Zoom. Therefore, you will need to record your session in an MP4 format.

  1. Download Zoom (free at www.zoom.us)
  2. Complete your presentation and have it open on your desktop.
  3. From the Home tab in Zoom, click Start with video. A meeting window will open.
  4. Click Join Audio by Computer.
  5. When you are ready, hit Share Screen to show your Power Point, Prezi or other presentation materials. You should still see yourself in a corner on your screen - we HIGHLY recommend that you continue to have your webcam open so that you are shown talking during your presentation. This will help the audience connect with you as the speaker.
  6. When you are ready, click the Record button and begin to present. You can choose to Record on this Computer or Record to Cloud. You can advance your PPT using the arrows, mouse or space bar. To exit the full screen view, hit the Escape button.
  7. Click End Meeting when finished.
  8. If you selected Record on this Computer, a pop-up window will appear for instructions on how to save your video.
  9.  If you selected Record to Cloud, the video will automatically save once you end the meeting and you will receive an email telling you when your file has been downloaded. You will need to follow the directions in the email to access your saved file.
  10. Additional information will follow with the link for submission of your video (.mp4 file).

Zoom Resources:

Remote Presentation Tips and Tricks

Camera/Background Best Practices

  • Set up your webcam at eye-height. Look at the camera while you are talking and not the screen.
  • Make sure your face is centered and some of your shoulders are showing.
  • Be mindful of the background. Bookcases, art or plain walls tend to look best as backgrounds. Avoid sitting in front of logos/branded items.
  • f you plan to utilize printed notes, they should be placed as close to the computer camera as possible to ensure you can still maintain eye contact with attendees.

Lighting Best Practices

  • Make sure there is plenty of light in the room.
  • The image can appear grainy if there is not enough light in the room
  • Do not put the light behind, above, or below you to avoid shadows in the face.
  • A light with a lampshade in front of you and behind your webcam\
  • Sit facing towards a light or window
  • Avoid being in front of windows.

Audio Best Practices

  • Use the best quality mic you have
  • Earphones with the microphone attached tends to produce the clearest audio.
  • Recommend using a computer headset and not a webcam microphone
  • Ensure you can not hear appliances/background noise; turn off anything that makes loud noises in the room

Wardrobe Best Practices

Do wear:

  • What you would wear to present at a face-to-face meeting
  • Neutral colors (grey, beige, blue, or brown is better than black)
  • Avoid wearing the same color as the background behind you

Don’t wear:

  • White shirts
  • Tight checks or busy patterns such as herringbone, pinstripes, etc.
  • Excessive or noisy jewelry

PowerPoint Guidelines

  • Please use bulleted points, brief phrases and not full sentences or paragraphs. A slide with limited words, generally no more than 50 words per slide.
  • Use light colored backgrounds (i.e. white, light grey, light blue) and dark colored fonts (i.e. black, dark blue, dark red).
  • When using charts and pictures; make sure they are legible to all attendees.
  • Use a 16:9 Presentation format (widescreen).
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